pexels-anna-tarazevich-5598328.jpg

JOIN OUR TEAM

Trinity Bible Church of Ottawa (TBCO) is a healthy, growing, vibrant congregation of 250+ under the leadership of Pastoral Team Leader Matt Rice (PTL), who began his work with the congregation in early 2019.

 

We are pleased to be able to offer the following job opportunities: 

1. Office Administrator 

2. Bookkeeper

Office Administrator – Trinity Bible Church Ottawa

 

Job Title: Office Administrator

Reports To: Pastoral Team Leader (Senior Pastor)

Status: Permanent Staff – Part Time (20 hours per week); Tuesday to Friday from 9 am to 2 pm

Start Date: January 2022

Salary:  Hourly Rate ($21 per hour or commensurate with experience)

Applications: Interested candidates should apply in writing with a resume and cover letter to the HR Deacon, Karen Fishwick – karenjfishwick@gmail.com

 

SUMMARY: 

Trinity Bible Church Ottawa (TBCO) is a healthy, growing and vibrant congregation. The Office Administrator is a part-time position having a two-fold responsibility of providing a high level of office management services for TBCO, and administrative and basic ministerial support to the pastor and congregation. On a daily basis, this position works most closely with and reports to the Senior Pastor, identified hereafter as the Pastoral Team Leader (PTL). It is essential that the candidate for this position demonstrates a warm and pleasant phone presence, has a friendly, patient and compassionate demeanor, is a good listener and is a person who is trustworthy and discrete.

 

SCOPE OF RESPONSIBILITIES:

Under the general direction by the PTL, the Office Administrator performs duties in the following areas of responsibility. A detailed description of the duties is available upon request.

 

  • Operations (General) – runs the church office during office hours; participates in weekly staff meeting; oversees use of the church property

  • Sunday and Holiday Services – confirms service participants and guest speakers; works with Worship Director on technical planning of songs and weekly service elements (songs, slides, videos, etc.)

  • Reception and Support – greets in-person visitors; answers and directs incoming phone calls; retrieves and organizes mail; maintains church calendar and data records (membership, baptisms, etc.); reads and responds to email; other clerical duties as required

  • Church Communications – designs and manages church website, weekly newsletter, weekly Order of Service; design posters, invitations, and notices; designs and produces Annual Report

  • Finances – tracks and forward invoices and expense claims to Finance; manages and distributes signed cheques; assists in managing and tracking donations received via cheque or credit card

  • Meetings of Members – Liaises with the Board to prepare and disseminate high-level documents and communications to members and in publications related to special congregational meetings (i.e. Annual General Meeting and Budget meeting).

  • Other – These duties and responsibilities are not all-inclusive and limited and may be adjusted to changing circumstances as determined by the PTL.

 

EXPERIENCE:

In addition to a demonstrated personal maturity, the incumbent is expected to have experience in an administrative or organizational capacity. While not essential, some supervisory experience is desirable.

 

Qualifications:

The position requires an individual who has a pleasant personality, is flexible, can multi-task, is comfortable working both alone and as part of a dynamic team. The following qualifications are considered essential:

  • Training or equivalent experience in at least one area of administrative, general records or financial management

  • Excellent communication skills, both orally and in writing

  • A good working knowledge and demonstrated proficiency in the use of general office equipment and particularly the printer (Canon) and computers and related software programs such as Outlook, Microsoft Suite and WIX and be willing to be trained on such additional programs as Planning Center, Audacity, Podbean, video editor software, ProPresenter, Youtube Suite, MailChimp, and others as may be necessary from time to time

 

Job Requirements:

  • Confidentiality is vital to the work required of this position. A proven ability to demonstrate the necessary degree of discretion is essential

  • A current police records check is mandatory

  • This workplace is a Christian faith-based office where prayer is pivotal and faith-led decisions are made under the Associated Gospel Churches “Articles of Doctrine and Faith”. The successful candidate is expected to be a Christian who is a member or adherent of a bible-based church, preferably Trinity Bible Church Ottawa. The Administrator must work in full harmony with the vision and mission of Trinity Bible Church of Ottawa and support the Associated Gospel Church’s “Articles of Doctrine and Faith”

  • Hours of work (spring, fall and winter) is based on 20 hours per week, Tuesday to Friday (9 am to 2 pm). Summer hours may be reduced to 15 hours per week, Tuesday-Friday. Additional hours, when necessary and approved, may be assigned by the PTL.

 

BENEFITS:  

This position is indeterminate part-time. Compensation is hourly and in lieu of vacation entitlements, a 4% vacation allowance is provided, calculated on the hourly rate. This position does not offer group insurance, retirement, or other benefits.

 

APPLICATIONS:

Interested candidates should apply in writing with a resume and cover letter to the HR Deacon, Karen Fishwick – karenjfishwick@gmail.com.

 

Bookkeeper

Trinity Bible Church Ottawa (TBCO) is a healthy, growing and vibrant congregation. The bookkeeper provides several essential services to Trinity Bible Church of Ottawa. On a weekly basis, this position works closely with the Finance Committee to create and analyze financial reports, ensure legal requirements compliance, processes accounts payable and receivable and manages invoices and tax and other required remittances. Under the direction of the TBCO Board of Elders, this position reports directly to the Chair, Finance Committee.

 

Job Title: Bookkeeper

Reports To: Chair, Finance Committee

Status: Contractor

Start Date: August 2021

Compensation: $425 per month plus annual cost of living increase as recommended by HR and

approved at a special meeting of members, for approximately 20 hours of work per month

Duties: 

While not limited to the following, the bookkeeper performs the following duties: 

  • Arranges for weekly collection of all source documents and delivery of cheques for delivery or mailing and signature of signing officers on a timely basis;

  • Inputs into donations software, and verifies, all incoming donations and prepares the annual receipts for income tax purpose for the Chair, Finance Committee;

  • Checks and verifies source documents (invoices, cheque requisitions and receipts, etc.);
    Monitors the bank accounts and inputs automatic transactions and interest;

  • Posts and allocates financial transactions based on an approved chart of accounts;

  • Maintains a complete filing system to support financial records;

  • Prepares cheques weekly for all verified payables;

  • Maintains payroll records, interfaces with payroll provider Ceridian and prepares cheques for payroll functions not covered by Ceridian (i.e. health benefits and life insurance, WSIB); 

  • Prepares monthly bank reconciliation statement;

  • Prepares reconciled monthly financial statements (trial balance, income statement, balance sheet);

  • Protects the security of the financial information and maintains regular back-ups;

  • Complies with relevant reporting requirements;

  • Assists with audits; and

  • Assists with annual budgeting process 

Required Education, Experience, and Skills:

In terms of education, experience and skills, the bookkeeper will have:

  • Proven bookkeeping experience;

  • Solid understanding of basic bookkeeping and accounting principles;

  • Proven ability to calculate, post and manage accounting figures and financial records;

  • Proficient data entry skills;

  • High degree of accuracy and attention to detail;

  • Hands-on experience with spreadsheets;

  • Good communication skills both written and verbal; and

  • Proficiency with QuickBooks

To apply for the position, please send a resume and cover letter to: